For some, the thought of a IT hardware refresh in their business is an eye-watering experience. For others, they love the latest tech and must have it.

Time to refresh?

In this article, we will outline practical advice on exactly how often you should think about replacing your business IT hardware.

Desktops & Laptops

As a rule of thumb, most end-user computers are past their best after three years of use.  This can be extended to 5 years with some smart decisions when purchasing or upgrading.

It’s common knowledge that having slightly more operating memory (RAM) is a good thing.  As software becomes increasingly complex, so do the memory requirements. 

When you’re presented with options in regards to what specification laptop/desktop – remember more RAM is better. 

As of today, 8GB is a minimum requirement.  However, if you want the most out of your investment, spending a little extra on 16GB RAM is well worth the money.

Not only will the system perform better for longer, in the short term your staff will be more efficient due to the memory boost on their machine.

The other piece of hardware that is well worth investing a little extra in is a solid-state hard drive.  Most run of the mill business desktops and laptops will be quoted with standard hard drives.

If you don’t know what a hard drive is – it’s the place where all the local data is stored.  A standard hard drive has spinning platters and is mechanical.  Probably the most common bottleneck in a modern-day PC or Mac.

Opting for a solid-state disk (SSD) eliminates this bottleneck.  Computers boot up faster in the morning, and there is no wait time when opening an application.

These small incremental efficiency improvements all add up over time and can make a noticeable difference in staff productivity.


Many will tell you that servers are “old hat” and that you should have everything in the cloud.  While this can be true there are some prevalent reasons why an on-premise server infrastructure may be required in the business.

Having local access to shared resources like files and active directory is still something that a lot of business needs.  While internet connectivity has improved dramatically in the last ten years, so have file sizes, and having a local server is a bit of a no-brainer for many, especially when dealing in numerous large files.

As such, the question we’re often asked is how often you should upgrade servers? 

5 years maximum is always our answer.  The main reason is due to the warranty care on the hardware from the manufacturer.

Whilst the server may still be working in ten years. Most server manufacturers only offer up to 5 years for their 4-hour warranty service.

So if something breaks on one of your servers that 4-hour response for a part is not an option. 

Can you imagine having to source the replacement part, order and wait for delivery?  That could have a real effect on the business.

As part of our services as an IT support provider, we can carry out a complete review of the age and upgrade/renewal options open to you.  Please get in touch with us for more information

Share this page

New Partner Portal

We're excited to announce our all-new IT support and management portal for our Partners. It gives you access to everything you need from a single place — with plenty of additional benefits too.

Find out more

7 brilliant reasons to use outsourced IT services

Almost every business in every sector needs some kind of technology in order to achieve their goals. From the PCs, laptops and mobile devices you use every day, to the servers your business operates on and the security of your data, IT is everywhere. 

Find out more

Windows 11 is coming: What are its key features and benefits?

It’s been half a decade since Windows 10 was released, and the IT world is preparing itself for a big change. It’s recently been announced that Windows 11 is going to be released towards the end of this year, promising a cleaner, fresher feel than its predecessor but still with the familiar aspects that we all love about Windows.

Find out more

What is Azure Windows Virtual Desktop?

As the workforce becomes increasingly remote, the need for flexible, agile working is becoming more and more important and so technology needs to meet these requirements.

Find out more

Wondering if we have the right solution for you?

We’d love to talk

Request a call back

We use cookies to personalise and enhance your experience on our site and improve the delivery of ads to you. Visit our Cookie Policy to learn more. By clicking 'accept', you agree to our use of cookies.