For some, the thought of a IT hardware refresh in their business is an eye-watering experience. For others, they love the latest tech and must have it.

Time to refresh?

In this article, we will outline practical advice on exactly how often you should think about replacing your business IT hardware.

Desktops & Laptops

As a rule of thumb, most end-user computers are past their best after three years of use.  This can be extended to 5 years with some smart decisions when purchasing or upgrading.

It’s common knowledge that having slightly more operating memory (RAM) is a good thing.  As software becomes increasingly complex, so do the memory requirements. 

When you’re presented with options in regards to what specification laptop/desktop – remember more RAM is better. 

As of today, 8GB is a minimum requirement.  However, if you want the most out of your investment, spending a little extra on 16GB RAM is well worth the money.

Not only will the system perform better for longer, in the short term your staff will be more efficient due to the memory boost on their machine.

The other piece of hardware that is well worth investing a little extra in is a solid-state hard drive.  Most run of the mill business desktops and laptops will be quoted with standard hard drives.

If you don’t know what a hard drive is – it’s the place where all the local data is stored.  A standard hard drive has spinning platters and is mechanical.  Probably the most common bottleneck in a modern-day PC or Mac.

Opting for a solid-state disk (SSD) eliminates this bottleneck.  Computers boot up faster in the morning, and there is no wait time when opening an application.

These small incremental efficiency improvements all add up over time and can make a noticeable difference in staff productivity.


Many will tell you that servers are “old hat” and that you should have everything in the cloud.  While this can be true there are some prevalent reasons why an on-premise server infrastructure may be required in the business.

Having local access to shared resources like files and active directory is still something that a lot of business needs.  While internet connectivity has improved dramatically in the last ten years, so have file sizes, and having a local server is a bit of a no-brainer for many, especially when dealing in numerous large files.

As such, the question we’re often asked is how often you should upgrade servers? 

5 years maximum is always our answer.  The main reason is due to the warranty care on the hardware from the manufacturer.

Whilst the server may still be working in ten years. Most server manufacturers only offer up to 5 years for their 4-hour warranty service.

So if something breaks on one of your servers that 4-hour response for a part is not an option. 

Can you imagine having to source the replacement part, order and wait for delivery?  That could have a real effect on the business.

As part of our services as an IT support provider, we can carry out a complete review of the age and upgrade/renewal options open to you.  Please get in touch with us for more information

Share this page

Insider Threats Are Getting More Dangerous - Here's How to Stop Them

Insider attacks are skyrocketing, and so is the cost to recover from them. We’ll tell you what types of threats constitute an 'insider threat' and how to safeguard your network to lower your risk.

Find out more

Everything You Need to Know About Microsoft Viva Sales

Salespeople spend approximately 34% of their time on administrative tasks. Microsoft has a goal to change that using Viva Sales. We’ll tell you all about this upcoming new sales application.

Find out more

Better Digital Offboarding of Employees

20% of surveyed businesses have experienced a data breach connected to a former employee. Are you properly disconnecting former staff? Learn tips for better digital off-boarding.

Find out more

Security Tips for Online Festive Shopping

The holiday shopping season is in full swing. So are phishing, fake websites, and credit card scams. Learn 9 security tips for online holiday shopping before it’s too late!

Find out more

Wondering if we have the right solution for you?

We’d love to talk

Request a call back

We use cookies to personalise and enhance your experience on our site and improve the delivery of ads to you. Visit our Cookie Policy to learn more. By clicking 'accept', you agree to our use of cookies.